Steps for Parcel Divisions (Splits)
1. Work with a surveyor to determine new parcel boundaries. During this conversation, local or county requirements should be taken into consideration. Please contact the appropriate municipality or Grant County Planning Department at (575) 574-0066 for information to acquire any permits, applications or exemptions. When the survey is complete it is strongly recommended that the survey be recorded in the County Clerk’s Office.
2. Pay current year taxes and pre-pay the next year’s taxes in the Grant County Treasurer’s Office on the original parcel. This is required due to the parcel split being processed in the next tax year. Please keep this in mind if you get a notice of value from the Grant County Assessor’s Office for the current year and the split is not shown. Check the next year’s notice of value to ensure the parcel has been split.
3. Record conveyance documents (Deeds, Escrow Sales Agreements, Real Estate Contracts, etc.) in the Grant County Clerk’s Office. If you need assistance in preparing this document, the Grant County Assessor’s Office recommends contacting a real estate attorney. The split or parcel division will not occur without a conveyance document. Recording a survey will not create a parcel division.
4. Land divisions can take up to a month to process. You may check completion of the transaction online by the original parcel account number i.e., R0***** and verifying the area of the parcel has changed or by calling the Grant County Assessor’s Office at (575) 574-0030.
Steps for Property Combines
1. Pick up an application in the Grant County Assessor’s Office or download the form.
2. Confirm that the parcels and deeded properties meet the requirements necessary to combine:
a) All properties must be contiguous.
b) All properties are described in one recorded conveyance document. (Deeds, Escrow Sales Agreements, Real Estate Contracts, etc.) This is required because owner names and rights must be the same for the entire parcel. If you need assistance in preparing this document, the Grant County Assessor’s Office recommends contacting a real estate attorney.
c) Ensure no taxes are due on any of the subject properties. This includes first and second half of taxes for the current tax year.
3. Submit the combine application to the Grant County Assessor’s Office for review. An individual will contact you with the decision whether or not to combine your parcel and the reason why.
Please contact the Grant County Assessor’s Office with any questions.